Privacy Policy

Information about our Organisation and Web site

Modern information and communication technologies play a fundamental role in the activities of an organisation like the Official Deed Poll Service.

We are based in the United Kingdom.

Our principal activity is:
Preparing Deeds of Change of Name.

Our privacy policy covers The Official Deed Poll Service and its Website:

Organisation Name:
Official Deed Poll Service

Data Controller:
Jack Emerson-Heaney

Website:
www.officialDPS.co.uk

Providing Visitors with Anonymous Access

You can access our Website home page and browse our site without disclosing your personal data.

The services and links of our Web site

Our Website does not enable our visitors to communicate with other visitors or to post information to be accessed by others.

Our Website does include links to third party Web service providers, the content and use of which we are not responsible for.

Automatic Collection of Information

We do use cookies on our Website.

We do not automatically log personal data and we do not link information automatically logged by other means with personal data about specific individuals.

Data Collection and Purpose Specification

We collect the personal data that you may volunteer while using our services.

We do not collect information about our visitors from other sources, such as public records or bodies, or private organisations.

For full information of personal data collected and purposes, for which they are used, please see the table below.

We do not collect or use personal data for any purpose other than that indicated in the table below.

If we wish to use your personal data for a new purpose, we offer you the means to consent to this new purpose.

Children's Privacy

We knowingly collect personal data from or about children, solely for the purpose of preparing a Deed of Change of Name for the child.

We take specific steps to protect the privacy of children by:

• making reasonable efforts to ensure that a parent has authorised the collection of the child's personal data;
• giving parents the option to consent to the collection and use of the child's personal data for our internal use.

We do provide information about our personal data practices in relation to children wherever we knowingly collect personal data from children on our Website.

Disclosure and Visitor Choice

We do not disclose your personal data to any subsidiaries or third party organisations.

Where we disclose your personal data for purposes which are different from those indicated in the table mentioned above, we offer you the opportunity to consent to disclosure.

Confidentiality / Security

We give you the option of using a secure transmission method to send us the following types of personal data:

• primary personal data (such as name and contact details);
• other personal and profiling data (such as physical description, leisure activities);
• identifiers (such as credit card details, Web site password);
• specific personal data (such as racial or ethnic origin, religious beliefs, medical data).

We have implemented security policies, rules and technical measures to protect the personal data that we have under our control from:

• unauthorised access;
• improper use or disclosure;
• unauthorised modification;
• unlawful destruction or accidental loss.

Any employees or data processors, whom have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of our visitors' personal data.

We ensure that your personal data will not be disclosed to Government institutions and authorities except if required by law or other regulation.

Access to the personal data we may hold about you

You can request access to any data we hold about you or ask if we hold data about you by sending an e-mail to contact@officialdps.co.uk.

We will provide you with a readable copy of any personal data which we keep about you within 28 days, although we will require proof of your identity before providing you with this data.

When requesting the data we hold about you, we will require one proof of your identity and one proof of your address.
Acceptable proof is a copy of the following:

Proof of Identity:

• Current Signed UK Passport;
• Current UK Photo-Card Driving Licence and counterpart;
• Current UK Paper Driving Licence.

Proof of Address:

• Utility bill not more than 3 months old (excluding Mobile Telephone bills);
• Current tax year Local Authority Tax Bill;
• Current UK Photo-Card Driving Licence and counterpart (if not used as proof of identity);
• Bank or Building Society Statement (excluding internet statements);
• Mortgage Statement that is not more than 3 months old;
• Local Council Rent Agreement;
• Benefit book or a copy of the original notification letter from the Benefits Agency confirming the rights to benefit.

This data will be provided to you at a charge of £10.

We allow you to challenge the data that we hold about you and, where appropriate, you may have the data:

• erased;
• rectified or amended;
• completed.

We reserve the right to refuse to provide our visitors with a copy of their personal data, but will give reasons for our refusal.

We do, however, allow you to challenge our decision to refuse to provide you with a copy of your personal data.

Privacy Compliance

Our privacy policy is compliant with The Data Protection Act 1998.

In order to demonstrate that our privacy policy accords with the above privacy instrument, we are voluntarily committed to a Self Assessment Procedure.

Privacy Support

If you have an enquiry or concern about our privacy policy, please contact:

Name:
Jack Emerson-Heaney

Position:
Sole Proprietor

Telephone Number:
07805 012 794

Table of personal data collected and purposes for which they are used

Definition of terms

Personal Details:

These are a subject’s age, place and/or country of birth and nationality and gender.

Family Characteristics:

These are a subject’s marital status, partnership and dependants.

Financial Resources:

These are a subject’s salary/income.

Financial Identifiers: